A Post Implementation Review is used to help you check whether if the project goals have been successfully met.
The information source below is from Gov.UK and in this instance, a Post Implementation Review (PIR) is inbuilt to support statutory requirements. Not all PIR’s are for public policy, the same principle of review a project or closing down a project can be used for all types of projects.
A PIR provides evidence to support the recommendations of the statutory/non-statutory
review report and informs the next steps in the policy development cycle
seeks to establish whether and to what extent, the regulation:
• has achieved its original objectives;
• has objectives that remain appropriate;
• is still required and remains the best option for achieving those objectives; and
• could be achieved in another way which involves a less onerous regulatory provision
to reduce the burden on business and/or increase overall societal welfare.
Further guide to conducting a Post Implementation Review
source: Mindtools
As you perform the post-implementation review, certain methods and practices will help you obtain the best possible information:
- Define the scope of the review beforehand -The last thing you want to do is to create a political problem. Given the number of people often involved in a project, it’s easy to hurt someone’s feelings when reviewing the project’s success. Clarify your objectives for the review, and make your intentions clear – this will better ensure that people share their experiences openly and honestly. Then make absolutely sure that you stick to these intentions, and that people’s egos aren’t unnecessarily bruised by the process!
- Review key documents – Gather together the key project documents. This will help you assess the project planning process, as well as the actual benefits achieved through the project.
- Consider using independent reviewers – Where possible, use outside people in your review process to get an objective, unclouded view of the project. Some people recommend using only independent people in the review, however, you can learn a lot from the perspectives of those who were directly involved in the project – this is why the best strategy is probably to have a balance.
- Use appropriate data collection – Collect information in the most appropriate way, for example, by using interviews and surveys. Also, test the deliverable yourself, to make sure you get firsthand information.
- Deliver appropriate reports – Report your findings, and publicize the results. Remember that the PIR is designed to help project managers conduct more effective projects in the future, as well as to measure and optimize the benefits of the specific project being reviewed.
- Present recommendations – Present the detailed recommendations to the organization and the project leaders, as well as to customers and other stakeholders. Include as many people as necessary so that you keep – and apply – the best-practice information in the future.
Template from Gov.UK