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Competitive
Dialogue
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Competitive
Procedure with Negotiation
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Innovation
Partnership
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1
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Any
supplier may submit a request to participate
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Any
supplier may submit a request to participate
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Any
supplier may submit a request to participate (qualitative selection as
advertised by the authority)
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2
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Authority
shall set out their needs and requirements in the contract notice and shall
define those needs and requirements in that notice in a descriptive document
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Authority
shall identify the subject matter for the procurement by providing a
description of needs and characteristics
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Tender
pack- identify the need for an innovative product, service or works that
cannot be met by works/ services on the market
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Shall
open with suppliers selected a dialogue the aim of which shall be to identify
and define the means best suited to satisfying the authority’s needs
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Define
the minimum requirements to be met by the tender
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Define
the minimum requirements to be met by the tender
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3
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The
contract shall be awarded on the sole basis of the award criteria and the
best price quality ratio
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Specify
the Award Criteria
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The
authority may decide to set up the innovation partnership with one partner or
several conducting separate R&D activities
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4
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Minimum
time limit for participation 30 days
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Minimum
time limit for participation 30 days
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Minimum
time limit for participation 30 days
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5
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May
discuss all aspects of the procurement with the chosen suppliers during the
dialogue
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Information
provided shall be sufficiently precise to enable to the supplier to identify
the nature and scope of procurement
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The
innovation partnership shall be starred in successive phases following the
sequence of steps in the research and innovation process, which may include
the manufacturing of the products, the provision of the services or the
completion of the works.
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6
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Only
the suppliers invited by the authority following assessment of the
information provided may participate in the dialogue
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Only
suppliers invited by the authority following assessment of the information
provided may submit an initial tender which shall be the basis for subsequent
negotiations
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The
innovation partnership shall set out targets to be attained by the partners
and provide for payment of the remuneration in appropriate instalments.
Contracts shall be awarded on the sole basis of the award critieria.
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7
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Equal
treatment and non discrimination
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Contracting
authorities may limit the number of suitable candidates to be invited to
participate
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based
on those targets, the contracting authority may decide after each phase to a)
terminate the innovation partnership or b) reduce the number of partners by
terminating individual contracts.
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8
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Confidential
information shall not be communicated without prior agreement
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We can
negotiate the initial and subsequent tenders submitted except for the final
tender
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Authority
shall negotiate with tenders the initial and all subsequent tenders submitted
except for the final tender.
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9
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May
take place in successive stages in order to reduce the number of solutions to
be discussed during the dialogue stage by applying the award criteria in the
contract notice
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The
minimum requirements and the award criteria shall not be subject to
negotiation
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The
minimum requirements and the award criteria shall not be subject to
negotiation.
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10
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The
authority shall continue the dialogue until it can identify the solution or
solutions which are capable of meeting its needs
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May
award contracts on the basis of initial tenders without negotiation where
they have indicated in the contract notice or if they reserved the option to
do so
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Equal
treatment and non discrimination
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11
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Dialogue
concluded. Each of the suppliers will submit a final tender on the basis of
the solution(s) presented and specified during the dialogue. Those tenders
shall contain all the elements required and necessary for the performance of
the project. Tenders can be clarified, specified and optimised at the request
of the contacting authority. Clarifications, specification, optimisation may
not involve changes to the essential aspects of the tender as set out in the
contract notice.
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The
minimum requirement and the award criteria shall not be subject to
negotiation
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In
selecting candidates the authority shall apply criteria concerning the
candidates capacity in the field of R&D and of developing and
implementing innovative solutions
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12
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Final
tenders received shall be in the basis of the award criteria. Negotiations with
the winning supplier may be carried out confirm financial commitments or
other terms contained in the tender by finalising the terms of the contract
providing it doesn’t materially modify the essential aspects of the tender,
does not risk distorting competition or causing discrimination.
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Equal
treatment and non discrimination
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Only
suppliers invited by the authority shall in particular apply criteria
concerning the suppliers capacity in the field of research and development
and implementing innovative solution.
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13
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Inform
all tenderers whose tenders are not eliminated in writing of any changes to
the technical specifications or other procurement documents
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Inform
all tenderers whose tenders are not eliminated in writing of any changes to
the technical specifications or other procurement documents
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14
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Following
any changes sufficient time for tenderers to modify and re-submit amended
tenders as appropriate
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Following
any changes sufficient time for tenderers to modify and re-submit amended
tenders as appropriate
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15
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Confidential
information shall not be communicated without prior agreement
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Confidential
information shall not be communicated without prior agreement
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16
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May
take place in successive stages in order to reduce the number of tenders to
be negotiated NY applying the award criteria specified in the contract notice
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May
take place in successive stages in order to reduce the number of tenders to
be negotiated NY applying the award criteria specified in the contract notice
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17
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Inform
the remaining tenderers and set a common deadline to submit any new or
revised tenders
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In the
procurement documents the authority shall define the arrangements applicable
to IPR
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18
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Verify
that the final tenders conform with the minimum requirements and comply with
the regulation
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the
authority shall ensure that the structure of the partnership and in
particular the duration and value of the different phases reflect the degree
of innovation of the proposed solution and the sequence of research and innovation
activities required for the development of an innovative solution not yet
available on the market
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19
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Assess
the final tenders on the basis of the award criteria
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The
estimated value of suppliers services or works shall not be disproportionate
in relation to the investment required for their development.
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