Sourcing

Sourcing Milestones

•[A project objective is a statement that describes the “what” of your project. The tangible and measurable “what”. The “what” that’s achievable, realistic, and can be completed within the time allowed. These statements ladder up to the goals of the project, providing stepping stones to success]

•The scope is simply all the work that needs to be done in order to achieve a project’s objectives. In other words, the scope involves the process of identifying and documenting specific project goals, outcomes, milestones, tasks, costs, and timeline dates specific to the project objectives

[Consider who needs to be engaged, such as  stakeholders to gain support

 Identify & secure resources and access to specialist skills

Identify & secure resources and access to specialist skills]

•Consider inserting a RACI chart

•Map stakeholders & create stakeholder management plan- use the stakeholder mapping template available as an enhanced resource for patrons

•Add key Milestones •Use the project plan in excel as an embedded document containing the detailed information

•Add key milestones • access the communications plan template)

•Desk research is a term that is used loosely and it generally refers to the collection of secondary data or that which has already been collected. To most people it suggests published reports and statistics and these are certainly important sources. •(search online and if you have access to paid resources back up findings with credible data sources)

Conduct supply market research & data gathering. Undertake RFI if needed. RFI template

Conduct internal stakeholder needs analysis and determine strategic business priorities

start by reading your organisations annual report and other key documents on the intranet, in addition check what other external third parties are saying and check alignment

Use Porters Five Forces (link above)

Consider building costs structures/cost modelling/margin analysis. Life cycle costing.

Determine Supplier Preference . Understand supplier capability & preference

[Use the information from the RFI exercise & desktop research to map out supplier preferences- check if your understanding is correct by carrying out pre-market engagement

•Understand the corporate responsibility position of the product & supplier in relation to corporate responsibility policy and standards, or Modern Slavery

Understand the procurement implications of existing legislative requirement, standards and policies Use the PESTLE template

What is the payback (benefit) how will it be measured and is it realistic and tangible? You can use an online ROI calculator

Benefits Realisation Does the expected benefit stack up in relation to the anticipated risks and the resources required to deliver them? 

Include a risk register

Issue a Tender

Before the sourcing process starts you should also carry out your category profiling, if you haven’t already done that take a step back!