[On Customer Organisation’s headed paper]
[insert date]
Dear [ ]
Re: [insert title of procurement as described in OJEU notice, OJEU reference etc.] (the “Proposed Contract”)
This is an Award Decision Notice pursuant to Regulation 86 of the Public
Contracts Regulations 2015 (the “Regulations”).
I regret to inform you that, following the evaluation process, your offer in relation to the Proposed Contract [as contained within document with reference [insert reference] and]dated
[insert date](your “Offer”) was unsuccessful.
Following a standstill period in accordance with Regulation 87 of the Regulations, the Proposed Contract will be awarded to [insert name of successful bidder].
The evaluation criteria were [insert evaluation criteria]. Your score against those criteria was [score]. The score the winning tender obtained was [score].
The reasons for the decision, including the characteristics and relative advantages of the winning tender, were as follows: [Set out description of these.]
A mandatory “standstill” period is now in force pursuant to Regulation 87 of the Regulations; this period will end at midnight on [insert date]. [Customer Organisation] will not enter into the Proposed Contract before [insert date].
We would like to thank you for the time and effort spent in submitting your Offer and assure you that the fact that you have been unsuccessful on this occasion will not affect any offers you may make in any other tendering processes with us.
Yours sincerely