Procurement Templates

Framework Award Letter

Copy and paste the framework award letter into MS word and PDF before sending to the supplier

[insert supplier name and address]  [insert date]

Dear [insert name or Sir/Madam]

Invitation To Tender for [insert product/service]

Tender OJEU Contract Notice Reference Number [insert reference number eg eg 2008/s – xx/xxxxx]

Framework Agreement Reference [insert framework agreement reference number]

I am pleased to inform you that the [insert name of the authority awarding the contract ie xyz (the “Authority”) has made the provisional decision to select your company to be a party to the framework agreement for [insert product/service].

Your company was successful in the following Lots(s): [insert Lot number(s) and description].

With this letter, I am enclosing two copies of the framework agreement for this tender. I should be grateful if you would arrange for them to be signed where indicated (but not dated) and returned to me as soon as possible.

Under Regulation 32 of the Public Contracts Regulations 2006 (as amended), public contracting authorities are obliged to introduce a “standstill” period between announcing a provisional decision in relation to the award of certain government tenders and entering into any form of binding commitment. We have therefore written to the other bidders explaining our decision.  Assuming the provisional decision remains unaltered as a result of any representations made during the standstill period, I will then arrange for the framework agreement to be executed on behalf of the Authority and completed once the standstill period expires and will send you one copy for your records. You are strongly advised not to incur any expense or enter into any binding arrangements until such time as you receive the signed and dated framework agreement back from the Authority. I hope that it will not cause you any inconvenience to bear with us for this short period that is necessary to allow us to meet our obligations under European law.   I look forward to working with you in the future.   Yours faithfully [insert name and title]