Capture information on Team Meetings so you don’t waste time by talking but not capturing actions. This Team Meeting Agenda should do the trick.
The purpose of a team meeting is to catch up on a regular basis to discuss a status update. Team members should all be aware of what workload their colleagues have on at any moment so they can provide a consistent service level to internal and external stakeholders at any given time.
Perhaps take it in turns to chair the meeting, giving everyone a chance to lead, some members of the team are naturally quieter than others so this gives everyone an opportunity to practice chairing meetings.
The optimal frequency is once a week but if you have fast moving projects you might want to have a quick 15-30 minute briefing session on a daily basis.
If you are attending a more formal meeting check whether if your company has official templates to be used or check brand guidelines if the Agenda is to be issued to a wider audience outside of the company. Normally attendees are listed in order of seniority and its optional but you can list in alphabetical order and don’t forget to include job titles.
Purpose: Review performance & plans daily
Agenda Project lead
- Resources (planned v actual)
- Stakeholder visits to the hub/Meetings
– Review previous day
– Plan for current day Input from:
Adhere to the rhythm and make sure this is priority
Everybody to have an input
No interruption of others
Respect others opinions
Safe environment to discuss issues
What is discussed in the room stays in the room
Everybody to note their action coming out of the meeting
Be open, honest and supportive
Be professional and corporate
Challenge in a positive and constructive way
Be positive and upbeat – ‘can do attitude’