The Contract Award Template can be purchased in MS Word or PowerPoint format, pre-formatted with headings containing all the information typically included in a Tender report for contract award. It is best practice to write a Contract Award Report to summarize the tender process. This is a useful document to be used in the sign off process and can be circulated to the evaluation panel for signature before submitting to the senior responsible stakeholder for final sign off. You can buy 2 versions.
The word version is suitable for a formal report and is compliant with the public procurement requirements. The Powerpoint version is more visual and more suitable to the private sector and is suitable if you need to obtain sign off using a presentation to a committee or stakeholders.
You can buy both versions if you need to present to different audiences. The word version is more formal and is compliant with the public procurement requirements. The Powerpoint version is more visual and more suitable to the private sector or where you need to give an update that showcases the procurement journey.
Why write a Contract Award Report?
It’s important to write a contract award report after a competitive tender exercise to document the tender process and explain how the budget holder or procurement team has arrived at the decision to award the contract to the winning bidder. Typically managers involved with signing the contract terms will not be as closely involved as the project team, therefore, the report should be used a layer of governance to explain how a transparent and competitive process has been carried out. This also means anyone can pick up the report and know exactly the process and steps involved in the tendering process.